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This Privacy Policy explains our policy regarding the collection, use, disclosure and transfer of your information by Karpaga Assessment App Matrix Services Pvt. Ltd, doing business as, HireMee, HireMee is a state-of-the-art online skill assessment portal provide Test and Video Resume feature. and/or its subsidiary(ies) and/or affiliate(s) (collectively referred to as the Company), which operates the website ("Site"), mobile applications (App) and other services including but not limited to delivery SMS, mobile application developed with the aim to connect companies with potential candidates and improve placements for colleges and related content via the site and application, any mobile or internet connected device or otherwise (collectively the "App Service")
The Company respects the privacy of the users of the HireMee platform Services and is committed to reasonably protect it in all respects. The information about the user as collected by the Company is: (a) information supplied by users and (b) information automatically tracked while using a mobile device having HireMee platform Services enabled (collectively referred to as Information).
It is the policy of HireMee to comply with all applicable laws and regulatory requirements for the use, access and disclosure of Sensitive Information, to ensure the confidentiality and protection of Sensitive Information, and to prevent and mitigate any privacy incidents.
All members of the Workforce shall be required to comply with this Policy and it is applicable to all HireMee global operations. Individuals who violate these requirements are subject to disciplinary action, up to and including termination or dismissal.
The processing of data collected by us from a data subject, such as IP address, device, browser, GEO location, the associated search phrase and the CTR (click through ratio) shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to HireMee. By means of this data protection declaration, we would like to inform the general public of the nature, scope, and purpose of the data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.
As the controller, HireMee has implemented numerous technical and organizational measures to ensure the most complete protection of data processed through this website. However, Internet-based data transmissions may in principle have security gaps. Hence, absolute protection may not be guaranteed.
The data protection declaration of HireMee is based on the terms used by the UK and European legislation for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration is legible and understandable for the general public, as well as our customers and business partners. To ensure this, we have explained below, the terminology used.
Data subject is any identified or identifiable natural person, whose data is processed by the controller responsible for the processing.
Processing is any operation or set of operations which is performed on the data or on sets of data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Restriction of processing is the marking of stored data with the aim of limiting their processing in the future
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Processor is a natural or legal person, public authority, agency, or other body which processes data on behalf of the controller.
Recipient is a natural or legal person, public authority, agency or another body, to which the data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
Third party is a natural or legal person, public authority, agency, or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process the data.
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union, and UK Data Protection Act 2018, and other provisions related to data protection is:
Karpaga Assessment App Matrix Services(KAAMS) Pvt. Ltd D/B/A HireMee
Seetha Complex, No. 483,
HBCS Ideal Homes Layout 18th Main Road, Rajarajeswari Nagar,
Bangalore-560098.
Phone: + +91-879 292 2796
Email: info@hiremee.co.in
Website: www.hiremee.co.in
The Data Protection Officer of the controller is:
Mr. Vineeth Varma
Karpaga Assessment App Matrix Services(KAAMS) Pvt. Ltd D/B/A HireMee
Seetha Complex, No. 483,
HBCS Ideal Homes Layout 18th Main Road, Rajarajeswari Nagar,
Bangalore-560098
Phone: ++91-879 292 2796
Email: privacyofficer@hiremee.co.in
Website: www.hiremee.co.in
Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection
and any other such information as required. The Information as supplied by the users enables us to improve the services and provide you the most user-friendly experience. All required information is service dependent and the Company may use the above said user Information to maintain, protect, and improve the services and for developing new services.
We may also use your phone number, email address or other personally identifiable information to send commercial or marketing messages without your consent [with an option to subscribe/unsubscribe (where feasible)]. We may, however, use your email address and phone number without further consent for non-marketing or administrative purposes (such as notifying you of major changes, for customer service purposes, providing information about updates to services, billing, etc.).
Any personally identifiable information provided by you will not be considered as sensitive if it is freely available and/or accessible in the public domain. Further, any reviews, comments, messages, blogs posted/uploaded/conveyed/communicated by users on the public sections of the Site becomes published content and is not considered personally identifiable information subject to this Privacy Policy.
In case you choose to decline to submit personally identifiable information on the App/Site, we may not be able to provide certain services on the App/Site to you. We will make reasonable efforts to notify you of the same at the appropriate time. In any case, we will not be liable and or responsible for the denial of certain services to you for lack of you providing the necessary personal information.
By registering on the website of the controller, the IP address-assigned by the Internet service provider (ISP) and used by the data subject-date, and time of the registration are also stored. The storage of this data takes place against the background that this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offences. Insofar, the storage of this data is necessary to secure the controller. This data is not passed on to third parties unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal prosecution.
The registration of the data subject, with the voluntary indication of personal data, is intended to enable the controller to offer the data subject contents or services that may only be offered to registered users due to the nature of the matter in question. Registered persons are free to change the personal data at any time except the email id specified during the registration, or to have them completely deleted from the data stock of the controller.
When you register with the HireMee services, we may contact you from time to time about updation of your personal information to provide such features that we believe may benefit/interest you.
The HireMee platform also access the User's SMS inbox only for reading the OTP. The HireMee platform accesses business messages that originate from senders. The HireMee platform may read personal and OTP messages only if the SMS feature is privilege enabled, No personal SMSes or OTPs are backed up. The collection of such information is only limited to the extent that such data is available in the relevant messages. HireMee may also record the identity of the product or service and the price or fee paid or payable in respect thereof.
We may reference other sources of demographic and other information in order to provide you with more targeted communications and promotions. We use Google Analytics, among others, to track user behaviour on our website. Google Analytics specifically has been enabled to support display advertising to help us gain an understanding of our users' Demographics and Interests. The reports are anonymous and cannot be associated with any individual personally identifiable information that you may have shared with us.
Our Servers automatically collect limited information about your device's connection to the Internet, including your IP address, when you visit our Site or use the App. We automatically receive and log information from the App and/or your browser including but not limited to IP address, your device or computer's name, and your operating system. We may also collect log information from your device, including but not limited to your location, IP address, your device's name, device's serial number or unique identification number (e.g. UDiD on your iOS device, Android ID or ADID on your Android Device), your device operating system, browser type and version, CPU speed, and connection speed etc.
To improve the responsiveness of the Site for our users, we may use "cookies", or similar electronic tools to collect information to assign each visitor a unique, random number as a User Identification (User ID) to understand the user's individual interests using the identified computer. Our partners may also assign their own cookies to your browser, a process that we do not control.
Cookies may be used for the following purposes:
The Site may include links to other websites. Such sites are governed by their respective privacy policies, which are beyond our control. Once you leave our servers (you can tell where you are by checking the URL in the location bar on your browser), use of any information you provide is governed by the privacy policy of the operator of the site you are visiting. That policy may differ from ours. If you can't find the privacy policy of any of these sites via a link from the site's homepage, you should contact the site directly for more information.
By using our site, you consent to the collection, transfer, use, storage, and disclosure of your information, including the transfer of your information outside of your country of residence. You hereby expressly authorize us to share your information. We may disclose your information to our employees, consultants, affiliates, agents, contractors, business partners, subsidiaries, or any registered parties with us and any other persons with whom we are required to share information as per the applicable laws and on a need-to-know basis. We may share information with third parties where you have expressed an interest in receiving the information about the services.
We may further use your information in a combination form to determine the usage of the site, for the development of marketing and strategic business plans, etc., please note that in such use of the information, no individual user shall be identified separately.
To protect our financial interests and avoid money laundering or fraudulent activities, we may, if we deem necessary, share your information, including financial and transactional history with banks, payment facilitator partners, identify background verification service providers and reference verification agencies, and verify the users and limit the exposure from criminal activities and fraudulent risk.
When conducting the audit or checks, the external background verification agencies or parties may retain information regarding our query and your information and may also share the information with the other fraud preventive agencies or consultancies.
The Company may share sensitive personal information with any third party without obtaining the prior consent of the User in the following limited circumstances:
The Company may also present information related to user spends, patterns and user data tracked by the company only in the form of aggregated statistics on data such as user spends by category, date, time, bank balances, etc. within our app/site or to our partners.
When you use the HireMee platform Services Site (or any of its sub sites), we make efforts in good faith to provide you, as and when requested by you, with access to your personal information and shall further ensure that any personal information or sensitive personal data or information found to be inaccurate or deficient shall be corrected or amended as feasible, subject to any requirement for such personal information or sensitive personal data or information to be retained by law or for legitimate business purposes.
We ask individual users to identify themselves and the information requested to be accessed, corrected or removed before processing such requests, and we may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes), or for which access is not otherwise required.
In any case, where we provide information access and correction, we perform this service free of charge, except if doing so would require a disproportionate effort. Because of the way we maintain certain services, after you delete your information, residual copies may take a period of time before they are deleted from our active servers and may remain in our backup systems.
If enabled from the app, we take a backup of your data on HireMee platform on our Cloud database according to country specific compliance requirements. This is done for the purpose of enabling users to get their data back in case their phone's data becomes unusable, if the phone is lost, or the user moves to a new phone device.
We also use this backup to provide useful insights and information related to Active/inactive Loans and repayments.
We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, including appropriate encryption and physical security measures to guard against unauthorized access to systems where we store personal data. All information gathered on the HireMee platform is securely stored within the controlled database. Access to the servers is password-protected and is strictly limited.
Exceptions to this Privacy Policy may be granted by the Privacy and Security Steering Committee ("PSSC") or Information and Security Steering Committee(ISSC), in accordance with applicable laws.
HireMee has implemented the following fair information privacy principles that support individual rights and set guidelines for the protection of Sensitive Information:
HireMee shall provide notice regarding its privacy policies and procedures and include the purposes for which Sensitive Information is accessed, collected, used, retained, and disclosed. Notice may occur in a variety of formats including publication on HireMee' internal and external websites and specified in internal and external contracts and agreements.
Where practical or required by law or contract, HireMee shall provide individuals with opportunity to consent to or authorize HireMee' access, collection, use, retention, and disclosure of Sensitive Information. Consent or authorization shall be explicit and the PSSC shall advise the Business Units as to appropriate means of obtaining consent or authorization.
Each data subject shall have the right to withdraw his or her consent to processing of his or her personal data at any time.
If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact Data Protection Officer of HireMee
Sensitive Information shall only be collected for the purposes identified in the notice.
Each data subject shall have the right to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact Data Protection Officer of the controller
Each data subject shall have the right to obtain from the controller free information about his or her data stored at any time and
a) the purposes of the processing;
b) the categories of data concerned;
c) the recipients or categories of recipients to whom the data have been or will be disclosed, in particular recipients in third countries or international organizations';
d) where possible, the envisaged period for which the data will be stored, or, if not possible, the criteria used to determine that period;
e) the existence of the right to request from the controller rectification or erasure of data, or restriction of processing of data concerning the data subject, or to object to such processing;
f) the existence of the right to lodge a complaint with a supervisory authority;
g) where the personal data are not collected from the data subject, any available information as to their source;
Furthermore, the data subject shall have a right to obtain information as to whether their personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.
If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact Data Protection Officer of the controller.
Sensitive Information shall only be used and/or disclosed to third parties for the purposes identified in the notice.
The criteria used to determine the period of storage of personal data is the respective statutory retention period subject to a maximum of five years. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfilment of the contract or the initiation of a contract, or under applicable law. Sensitive Information may be retained only as long as necessary, including, but not limited to, as may be required by law or contract, to fulfill a valid business purpose. PII data in anonymous form may be retained by the data controller and used for statistical and reporting purposes. (b) Please note that we will not require you to reveal your personal or security details via email or any other communication. If you receive any email, phone call, SMS, or any other communication requesting you to share your personal/ security / financial information, please do not respond to such requests and delete such requests immediately. Please forward such requests to the Data Controller. (c) "Phishing" is an attempt to steal personal details and financial account details from a website user. Such "Phishers" use fake emails to lead users to counterfeit websites where the user is tricked into entering their personal information such as credit card numbers, passwords, and PINs etc., Please abstain from providing your details on such websites and immediately report such requests to the Data Controller, and we shall not be held accountable for any loss, damage caused by responding to such emails or requests and sharing information with the external parties.
HireMee shall maintain the accuracy and integrity of the Sensitive Information under its care.
Individuals may request access to their Sensitive Information. The data controller shall, at any time, provide information upon request to each data subject as to what personal data are stored about the data subject. and Individuals may request amendment to that Sensitive Information if such information is believed to be inaccurate. The data controller shall correct or erase personal any data at the request or indication of the data subject, insofar as there are no statutory storage obligations. The PSSC shall provide guidance to Business Units regarding individual rights to access and/or amend Sensitive Information upon request by the Business Unit. Each data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any Data Protection Officer of the controller.
Each data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
a) The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
b) The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
C) The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
d) The personal data have been unlawfully processed.
e) The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
f) The personal data have been collected in relation to the offer of information society services to a child referred to in Article 8(1) of the GDPR.
If one of the afore mentioned reasons applies, and a data subject wishes to request the erasure of personal data stored by HireMee, he or she may, at any time, contact Data Protection Officer of the controller. The Data Protection Officer of HireMee shall promptly ensure that the erasure request is complied with immediately.
If one of the afore mentioned reasons applies, and a data subject wishes to request the erasure of personal data stored by HireMee, he or she may, at any time, contact Data Protection Officer of the controller. The Data Protection Officer of HireMee shall promptly ensure that the erasure request is complied with immediately.
Each data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:
a) The accuracy of the data is contested by the data subject, for a period enabling the controller to verify the accuracy of the data.
b) The processing is unlawful and the data subject opposes the erasure of the data and requests instead the restriction of their use instead.
c) The controller no longer needs the data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
d) The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of data stored by HireMee, he or she may at any time contact Data Protection Officer of the controller. The Data Protection Officer of HireMee will arrange the restriction of the processing.
Each data subject shall have the right to receive the data which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have the data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.
In order to assert the right to data portability, the data subject may at any time contact Data Protection Officer of HireMee.
Each data subject shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not necessary for entering into, or the performance of, a contract between the data subject and data controller, or (2) is not authorised by Union or applicable law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedom and legitimate interests, or (3) is not based on the data subject's explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, HireMee shall implement suitable measures to safeguard the data subject's rights and freedom and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact Data Protection Officer of HireMee
HireMee shall dispose and destroy Sensitive Information, at the end of the applicable retention period, in a manner that prevents the likelihood of restoration of the Sensitive Information or in a manner required by law or contract.
Art. 6(1) (a) of GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. In the case of inquiries concerning our products or services, the processing is based on Article 6(1) (b) of GDPR.
HireMee' executive leadership agrees that maintaining the privacy and security of HireMee, the Workforce, PII, PD, PI, Personal Health Information, and other Sensitive Information is essential to HireMee' business and reputation and to operating in a responsible, compliant manner. Accordingly, the Executive Leadership affirmatively approves and supports this Privacy Policy, including the designation of a Chief Privacy Officer.
HireMee may use or disclose Sensitive Information as required by law.
HireMee shall assess Privacy Risk annually pursuant to HireMee' Risk Management Policy.
For the purposes of this Privacy Policy, all privacy complaints and incidents shall follow Privacy and Security Incident Response Policy.
All electronic media and paper copies containing Sensitive Information shall be retained in accordance with HireMee Records Management Policy and Retention Schedule, and properly disposed of once the intended use has been completed in accordance with the HireMee Information Classification and Handling Policy. All media or copies containing Sensitive Information from a client is either to be returned to the client, or destroyed, in accordance with the contractual agreement with the client.
a) HireMee, wherever possible seeks your affirmative consent/permission to contact you through email.
b) HireMee does not send email to anyone who has asked not to be contacted, unsubscribed from a list, or opted-out in any other way.
c) If the email is between business and customer, HireMee contacts only such persons who have provided explicit prior consent or opt-in consent to contact them via email.
d) HireMee sends emails to you offering products/services which are closely related to the product/service for which you had originally expressed your interest.
e) You can opt-out from receiving emails any time you decide you do not want to receive such mails.
f) HireMee may send marketing communications containing news, events, general updates, and white papers, and in various formats, about a product or service with opt-out provision.
In case you have any complaints and/or grievances in relation to the processing of your Personal Information you can send this via e-mail to our Privacy Officer privacyofficer@hiremee.co.in.
We will revert to you on your clarification or requests or queries or complaints or grievance with in 48 working hours but not more than 72 working hours.
Laws and regulations relevant to this Policy include, but are not limited to, the following:
